Minutes 2025

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 14th JULY 2025

IN THE COMMUNITY HUB

Present:        Councillors:          Bainborrow, Mrs Bainborrow, Barling, Bayston, Carcass,

Forrester, Gallagher, Hadfield (Chairman), Hurst,

Richardson, Tennant, Williams

Clerk:                   Mrs Smith, Mrs Mumby

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr Mrs Hopkins, who was away, Cllr Sanders, due to health reasons and Cllr Wilson, who was at work.

It was proposed by Cllr Bayston and seconded by Cllr Richardson that they accept the apology and reason for absence.

All agreed.  Carried.

2.   Declarations of interest for any agenda item.

None.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 9th June 2025.

It was proposed by Cllr Barling and seconded by Cllr Hurst that the minutes of 9th June were a true record of the meeting, and they were agreed to be signed.

8 Agreed, 4 Abstentions, Carried.

4.   Finance

a)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barling and seconded by Cllr Mrs Bainborrow that the finance reports be accepted.

All agreed.  Carried.

b)   Authorising of the payments. To resolve to authorise the BACS payments listed by the RFO and certify invoices.

It was proposed by Cllr Barling and seconded by Cllr Mrs Bainborrow that the BACS payments and invoices could be signed.

All agreed. Carried.

It was agreed that the Chairman, Cllr Hadfield would contact the bank to get a list of signatories on the account, so that the Clerk could then update them.

5.   Clerks Report and Correspondence.

The Clerk informed that she had received a letter from LCC, regarding the drainage ditch that runs along the length of Sidney Hall Field, asking if the Council could clear it out.  Previously this had been done annually by Upper Witham Drainage Board, but she could not recall receiving an invoice for the work for some time.  The Clerk will contact Upper Witham Drainage Board and see if they can clear it out.

The Clerk notified the Council that Cllr Sanders had phoned and informed her of a conversation he had had with Dr Broughton.  The correspondence between the Council and Dr Broughton was discussed.

It was proposed by Cllr Gallagher and seconded by Cllr Hurst that resident’s private access into fenced off playgrounds, which provides a secure area, are to be fenced off.

All agreed.  Carried.

On Wednesday 2nd July, the Clerk and handyman, Paul, had walked around all the council owned playing fields and playgrounds, looking at what needed doing.  They had removed a cradle swing from the High Street playground as there was a sharp metal piece on it that was dangerous, some new ones have been ordered.  Paul has started working his way through the jobs that were highlighted.

6.   Matters arising from the last meeting.  Only for discussion.

Cllr Williams asked if there was any update on the Engie bills.

The Clerk informed that she had received numerous emails informing thanking us for our patience and they were still looking into it.

7.   Re-adopt the orders / regulations / Terms of Reference:  you should already have copies of these, however if you do not and require a copy before the meeting please contact me.

i.   Code of Conduct                             (re-adopted June 2024)

It was proposed by Cllr Barling and seconded by Cllr Gallagher that they re-adopted the orders.

All agreed.  Carried.

ii.   Social Media Policy                        (re-adopted June 2024)

It was proposed by Cllr Barling and seconded by Cllr Gallagher that they re-adopted the orders.

All agreed.  Carried.

iii.  HR Committee                   (re-adopted June 2024)

It was proposed by Cllr Barling and seconded by Cllr Gallagher that they re-adopted the orders.

All agreed.  Carried.

iv.   Freedom of Information               (re-adopted June 2024)

It was proposed by Cllr Barling and seconded by Cllr Gallagher that they re-adopted the orders.

All agreed.  Carried.

8.  To receive and discuss the new, Pay and Working Conditions Policy. 

The Councillors received a copy of the old and new, Pay and Working Conditions Policy, prior to the meeting for them to look at.

Cllr Gallagher suggested that a sentence be added about issuing an honorarium to staff who go above and beyond.

It was proposed by Cllr Gallagher and seconded by Cllr Hurst that once the amendment was made, the new policy should be adopted.

All Agreed, Carried.

9.   Redwood Drive Community Centre.   To discuss the following items and an update on the work to date.

i)   Discuss the barrier in front of the building.

Cllr Hurst had received a quote for the barrier materials, rails, bolts, etc, of £648.95 + VAT.  The labour will be around £200.

It was proposed by Cllr Gallagher and seconded by Cllr Barling, that they go ahead with the quote.

All agreed.  Carried.

The Clerk had met with three companies for quotes for CCTV, for Redwood and she had received none.  Cllr Hurst had received a quote to replace the whole CCTV system for £1610.00 + VAT.

It was proposed by Cllr Hurst and seconded by Cllr Richardson, that they go ahead with the quote. 

All agreed.  Carried.

ii)   Discuss the goal posts.

There had been an incident at Redwood, where the goal post had been brought down, by young people pushing it and it had landed on one of them.  The goal post has been removed for safety. 

Cllr Hurst had looked at the cost of mini soccer socketed goal posts, 12ft by 6ft.  The cheapest are £483.33 + VAT.   A local resident is happy to mark out the pitch over the summer holidays. 

It was proposed by Cllr Tennant and seconded by Cllr Hurst that they go ahead and purchase the goal posts.

All agreed.  Carried.

The goal posts are to be installed once the new CCTV is installed.

iii)  Discuss the playground improvements including fencing.

Cllr Bayston had contacted Redwood school about them getting involved with the improvements to the playground.  The headteacher thought it was a lovely idea and was looking forward to working with the Parish Council. 

The Clerk has looked at funding, FCC Funding is available, there is a round that opens on the 3rd September 25 and closes at 5pm on 10th November 25.  National Lottery funding of up to £20,000 is available on a 16 week turnaround.

The Clerk will be meeting with two companies over the next few weeks to get some quotes for fencing and play equipment, as they need quotes to be able to apply for grants.  She suggested that the project includes inclusivity equipment, sensory and disability items.  All items to be no higher than one metre high, so they do not need the wetpour surface underneath as it is expensive.  This will allow more equipment to be purchased.

It was proposed by Cllr Mrs Bainborrow and seconded by Cllr Hurst that they continue with the project as discussed.

All agreed. Carried.

It was proposed by Cllr Bayston and seconded by Cllr Richardson that they give the Clerk authority to deal with purchasing a rebound wall, costs in line with the previous one purchased.

All agreed.  Carried.

10.   Summer Fair.  To review this year’s Summer Fair and discuss next year’s event.

It was agreed that the Summer Fair was a success, the feedback that had been received was amazing.

The date for next years event will be 20th June 2026.  General Admission has already been booked for the Saturday evening.

The next meeting for the Fairs will be on Monday 8th September at 6pm, prior to the Council meeting.

It was agreed that an event will be held at Redwood Drive Playing Field on Saturday 20th September, to hold the dog show that was cancelled at the Summer Fair.  There will be a bouncy castle, bar, BBQ, Teas and Coffees, raffle, games and ice cream van.  It will be from 1pm to 5pm.

11.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

12.  Date of the next meeting.  The next meeting will be held on Monday 8th September 2025, 7pm in the Community Hub.

Meeting closed at 9.30pm.

Open Forum

County Councillor

Cllr Tom Dyer informed that the government had confirmed the go ahead for the £110m for the Noth Hykeham relief road.  The public enquiry for the North Hykeham relief road is going as planned.  All is on schedule to start work later this year.

The footpath work on Hollywell Road is progressing nicely.  Cllr Dyer met with Andrew Creasey from LCC, the planned footpath work for next year will be going ahead, and they will continue to do all the footpaths in the area.

He had a walk around last week with the highways officer.

Following concerns from residents about the dust at the Lindum Estate, he has spoken to them, and they will be doing some dust controls, they have put sheets on the Heras fencing and they will be using water to damp down.

The repairs to bus stop on Grantham Road near Tinkers Lane are complete.

The repaint scheme, is now available at Lincoln’s Recycling Centre on Great Northern Terrace. 

The Meadow Lane, road closure will not be going ahead until the school holidays next Summer.

Cllr Richardson asked if there was any feedback on the new speed limit on Meadow Lane.

Cllr Dyer replied that he didn’t have any, but he could get some and get back to him.

Cllr Hurst commented that on Thursday and Friday evening last week, cars and motorbike were racing around the estate.

Cllr Dyer informed that there was nothing the County Council could do it needs to be reported to the police.

District Councillors

Cllr Pennell informed that the bin dates had changed for some residents.  They had done a re-assessment of the routes and purchased some smaller vehicles.  Those that had changed are those now being collected by a smaller vehicle, as they are in the small lanes.

The food waste collection will be coming in next year.  Each household will be given two caddies, a small one for in the house and a slightly bigger one for outdoors, this is not a bin.  Items to be put in it are, general food waste, teabags, banana skins, peelings.  It will be a weekly collection.  They will be collected by a van, and it will be going to the anaerobic digester at Hemswell.  It is being paid for by the government.

It is the last week to apply for £500 grants for VJ day.

The Licensing Act 2003, Statement of Licensing Policy is out for consultation.  The final policy will be considered for adoption by the Council by the end of Dec 25.  Comments should be returned by 31st July 25.

Cllr Cooper sent his apologies.

Cllr Sanders sent his apologies.