Minutes 2025

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 9th JUNE 2025

IN THE COMMUNITY HUB

Present:        Councillors:          Bainborrow, Mrs Bainborrow, Barling, Bayston, Gallagher,

Hadfield (Chairman), Mrs Hopkins, Hurst, Sanders,

Richardson, Wilson

Clerk:                   Mrs Smith, Mrs Mumby

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr’s Carcass, Forrester and Williams, who were away, and Cllr Tennant, who was working.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Sanders that they accept the apology and reason for absence.

All agreed.  Carried.

2.   Declarations of interest for any agenda item.

Cllr Sanders declared a prejudicial interest in agenda item 4b.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 12th May 2025.

It was proposed by Cllr Barling and seconded by Cllr Richardson that the minutes of 12th May were a true record of the meeting, and they were agreed to be signed.

9 Agreed, 2 Abstentions, Carried.

4.   Finance

a)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barling and seconded by Cllr Hurst that the finance reports be accepted.

All agreed.  Carried.

b)   Authorising of the payments. To resolve to authorise the BACS payments listed by the RFO and certify invoices.

It was proposed by Cllr Gallagher and seconded by Cllr Barling that the BACS payments and invoices could be signed.

10 agreed. 1 Abstention. Carried.

5.   Clerks Report and Correspondence.

The Clerk informed that she had receive an email from RAF Waddington, informing that Exercise Cobra Warrior 2025 will be taking place between the 12th September and 4th October.

6.   Matters arising from the last meeting.  Only for discussion.

Cllr Gallagher asked if there had been any more communication with Dr Broughton.

The Clerk informed that there had not, his last letter which had been passed to the Vice-Chairman had been a reply to the letter sent by the Vice-Chairman.  No reply was required.

Cllr Wilson asked if there had been any progress on the EV Charging points. 

The Clerk replied nothing at present.

Cllr Hurst if there was any update on the Engie bills.

The Clerk informed that they had received a letter sent to the Village Hall informing that they were going to disconnect the electricity.  She had sent another email to complaints and had received an email apologising and informing that it would be looked into.  At present the amount was still showing on the computer as being outstanding.

7.   Re-adopt the orders / regulations / Terms of Reference:  you should already have copies of these, however if you do not and require a copy before the meeting please contact me.

i.   Standing Orders                             (re-adopted June 2024)

It was proposed by Cllr Gallagher and seconded by Cllr Barling that they re-adopted the orders.

All agreed.  Carried.

ii.   Financial Regulations                    (re-adopted June 2024)

It was proposed by Cllr Barling and seconded by Cllr Gallagher that they re-adopted the orders.

All agreed.  Carried.

iii.  Complaints Procedure                   (re-adopted June 2024)

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that they re-adopted the orders.

All agreed.  Carried.

iv.   Equal Opportunities                      (re-adopted June 2024)

It was proposed by Cllr Gallagher and seconded by Cllr Barling that they re-adopted the orders.

All agreed.  Carried.

8.  Village Hall Playground.  An update on the progress in the playground.

The Councillors were shown a picture of the playground, which has had all the weeds, roots and rocks dug up, lots of topsoil put down and grass seed spread on it.  The grass was put down just at the same time as the rain started, so it has been growing nicely.

With regards to the other two gates, one is inaccessible as there is foliage in front of it, and the other one will be confirmed in writing that we will be screwing it closed.

There is a large bench behind the hub that is going to put in the playground, and later down the line they will look at adding some new equipment in the space.

It was proposed by Cllr Gallagher and seconded by Cllr Mrs Bainborrow that they send a letter of thanks to Mr Haynes and Mr Richardson for all their hard work.

All agreed.  Carried.

9.   Redwood Drive Community Centre.   To discuss the progress with the cladding of the building and any other improvements.

The cladding has been removed and some extra batons have been placed on the front and west side of the building.  The new cladding has arrived today and they will start putting it on, on Thursday. 

Once the Summer Fair is over, the Clerk will start looking at grants and getting quotes for new equipment in the playground.

Cllr Bayston, suggested consulting the local children to see what they would like to see in the playground, maybe make a little competition out of it.  He offered to work on it.

It was proposed by Cllr Hadfield and seconded by Cllr Hurst that Cllr Bayston liaise with the school about the playground.

All agreed. Carried.

It was proposed by Cllr Hurst and seconded by Cllr Richardson that they contact the school to see if they would consider putting a gate between the school and the community centre, to help with the traffic problems on Redwood Drive.

All agreed. Carried.

10.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

11.  ‘In Camera’ item.  Resolution:

It was proposed by Cllr Bainborrow and seconded by Cllr Sanders that; In view of the special/confidential nature of the business about to be transacted it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.

All agreed. Carried.

1. Staff.   To discuss cover for the Parish Clerk and the Caretaker of Redwood Drive Community Centre.

It was proposed by Cllr Hadfield and seconded by Cllr Gallagher that the admin assistant be given powers to cover for the Parish Clerk in her absence of holiday or sickness, to which she will be given a remuneration fee.  In the absence of the Both the Clerk and the Admin Assistant, the Chairman of the HR Committee will be the one to make any necessary decision.

All agreed.  Carried.

The Clerk informed of the current situation with the caretaker.

It was proposed by Cllr Gallagher and seconded by Cllr Richardson that they have a combination lock put on the inner door at Redwood.

All agreed.  Carried.

12.  Date of the next meeting.  The Annual Parish Council Meeting will be held on Monday 14th July 2024, 7pm in the Community Hub.

Meeting closed at 9.00pm.

Open Forum

County Councillor

Cllr Tom Dyer informed that the County Council had had its AGM, a few weeks ago.   At the AGM the new administration confirmed that their policy was to go ahead with the North Hykeham relief road.

The public enquiry for the North Hykeham relief road will take place in the Bentley Hotel in the next couple of weeks.

Footpath work has started on Hollywell Road today.  Which means there is a road closure.  The bus will now go down Rowan Road and a temporary bus stop should be near the corner of Rowan Road and Hollywell Road.

Cllr Dyer informed that he will be doing a walkaround with highways in the next couple of weeks.

Meadow Lane will be closed for a month from the 23rd June.  Cllr Dyer had tried to get it closed during the school holidays, but this was not possible. 

The work on Tinkers Lane bus stop will be done in the next couple of weeks.

District Councillors

Cllr Pennell sent his apologies.

Cllr Cooper spoke about the battery storage system at Coleby.  It will be twice the size of Coleby.  1600 batteries, each battery being the size of a shipping container.  Coleby have set up a website about it.  The deadline for objections is the 22nd June. 

To offset the carbon produced by the batteries, you will have to plant 600 trees.  The company who are proposing it, have 43 potential sites at the moment.  The size of them is approximately 50 football pitches.

Cllr Sanders informed that the new food waste collection will be coming in in March 2026.  Each house will get 2 caddies and it will be a weekly collection.