Minutes 2025

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 13th OCTOBER 2025

IN THE COMMUNITY HUB

Present:        Councillors:          Bainborrow, Mrs Bainborrow, Barling, Bayston, Carcass,

Gallagher, Hadfield (Chairman), Hurst, Mrs Hopkins,

Richardson, Sanders, Tennant, Wilson

Clerk:                   Mrs Smith, Mrs Mumby

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr Forrester who is ill and Cllr Williams who is working.

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that they accept the apology and reason for absence.

All agreed.  Carried.

2.   Declarations of interest for any agenda item.

Cllr Sanders declared a personnel interest in agenda item 4 and 5c.
Cllr Tennant declared a personnel interest in agenda item 10.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 8th September 2025.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barling that the minutes of 8th September were a true record of the meeting, and they were agreed to be signed.

12 Agreed, 1 Abstentions, Carried.

4.   Signing of the minutes of the Finance Committee. To accept the Clerk’s notes from the Finance Committee Meeting held on Monday 6th October 2025.

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that the minutes of 6th October were a true record of the meeting, and they were agreed to be signed.

5 Agreed, 8 Abstentions, Carried.

5.   Finance

a)  Annual Audit Return.  To discuss the annual return received from the Auditor.

The annual return had been received back from the Auditor. 

Section 3 – External Auditor’s Report and Certificate 2024/25

Paragraph 2, stated.

“On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in Sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matter have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.

Other matters not effecting our opinion which we draw to the attention of the authority:

None”

A vote of thanks was given to the Clerk.

b)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barling and seconded by Cllr Hurst that the finance reports be accepted.

All agreed.  Carried.

c)   Authorising of the payments. To resolve to authorise the BACS payments listed by the RFO and certify invoices.

It was proposed by Cllr Barling and seconded by Cllr Hurst that the BACS payments and invoices could be signed.

All agreed. Carried.

6.   Clerks Report and Correspondence.

The Clerk informed that on the 21st October, she will be attending a Teams Meeting held by LALC on “Martyn’s Law”.

We have received £7,402.80 CIL payment, from the development at the bottom of Station Road.

At present we have 8 people registered for the Christmas dinner.  It will be in November’s Heathcliff, and we are going to put it in the bus shelters.  We have hand delivered to the properties on Millers Road, if you can think of any where else that we should hand deliver some, please let me know.

7.   Matters arising from the last meeting.  Only for discussion.

None.

8.  Building Survey.  To receive and discuss the report from Lincoln Surveyors, for all four Parish Council buildings.

A full report had been received and was available for anyone to look at.  The buildings had been valued for reinstatement as follows:

Redwood Drive Community Centre - £725,000.

Changing Rooms - £631,000.

Village Hall - £710,000.

Community Hub - £740,000.

It was agreed for the insurance we should add 10% to the figures.

9.   To receive and discuss a request to hire the Community Hub.  Cllr Hadfield has received an email regarding hiring the Community Hub at a lower rate.

Cllr Hadfield informed of the content of the email he had received. 

It was proposed by Cllr Gallagher and seconded by Cllr Hurst that they stay with the prices that are set for everyone.

12 Agreed, 1 Abstention.  Carried.

10.   To discuss Redwood Drive Community Centre and Playground.  An update on the progress to date, any quotes received and any work to be done.

Various quotes had been received for different jobs.

Entrance Road, three quotes had been received and were discussed.

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that they go with the quote from J S Paving of £12,916.67 + VAT.

All agreed, Carried.

Painting the Inside of the building, three quotes had been received and were discussed.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Sanders that they go with the quote from ABD Painting & Decorating of £2,845.

All agreed, Carried.

New heating, it was agreed to go with air conditioning units, they are more energy efficient and will heat in the winter and keep cool in the summer.  Two quotes had been received and were discussed.

It was proposed by Cllr Hadfield and seconded by Cllr Gallagher that they go with the quote from Cathedral Air Conditioning of £8,956 + VAT.

All agreed, Carried.

Woodwork, it was agreed that the door into the main hall should be moved forward, allowing better access to the kitchen for those wishing to use the kitchen from the Committee Room.  A wooden batten will be put around the main hall, for hirers to pin things to, protecting the walls.  Two quotes had been received and were discussed.

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that they go with the quote from M Cass of £500.

12 Agreed, 1 Abstention.  Carried.

11.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

12.  Date of the next meeting.  The next meeting will be held on Monday 10th November, 7pm in the Community Hub.

Meeting closed at 8.30pm.

Open Forum

County Councillor

Cllr Tom Dyer informed that nothing more had been said about the North Hykeham relief road, bats, a formal decision will be made in January.  The archaeological work has commenced, good news so far nothing has been found.

There will be an event held in the Community Hub in March, where residents can ask questions about the road.

Highways will be looking at the accessibility issues on the High Street; Cllr Dyer had had a walk along it with a resident and it was obvious that it was very difficult to manoeuvre on and off pavements.

Drainage on Station Road, there are 2 areas still ongoing, outside no 40 Station Road and just after the bend on the left. 

There is a TRO out for consultation for the bend on Hollywell Road, and there is a TRO for Valley Road, to extend the Yellow Lines.

The County Council are starting to go into their budget setting process for next year.

Cllr Hadfield informed that the hedge at 46 Station Road, is overgrown into the footpath, it is a property owned by the County Council.

Cllr Dyer informed that he would report it.

Cllr Hurst commented that the resident of 4 Lime Crescent, was trying to sell their house, and the house sale keeps falling through as on the government website it says that Brant Road has a high chance of surface water flooding.

Cllr Dyer replied that he had emailed the resident.

District Councillors

Cllr Cooper informed that at half term, on Saturday 25th October, from 11am to 4pm, there was a Sleaford Pumpkin Festival all, it is free to attend.

Cllr Pennell informed that following the resignation of Russell Stone, the Deputy Chief Exec of NKDC and S151 officer, they had appointed a Mr Hutchin, who will be starting in the New Year.

Cllr Joyce Frost has sadly passed away, and retired Cllr Ian Cartwright, has also passed away.

Cllr Sanders had nothing further to report.