Covid 19

Area or People at Risk

Risk identified

Action to take to mitigate risk

Insert Date Completed and any notes

Staff, contractors and volunteers – Identify what work activity or situations might cause transmission of the virus and likelihood staff could be exposed.

Cleaning surfaces infected by people carrying the virus. Disposing of rubbish containing tissues and cleaning cloths. Deep cleaning premises if someone falls ill with CV-19 on the premises. Occasional Maintenance workers.

Stay at home guidance if unwell at entrance and in Main Hall. Staff/volunteers provided with protective overalls and plastic or rubber gloves. Contractors provide their own. Staff/volunteers advised to wash outer clothes after cleaning duties. Staff given PHE guidance and PPE for use in the event deep cleaning is required.

13/07/20

Staff will be given guidelines on the extra cleaning required.

Staff, contractors and volunteers– think about who could be at risk and likelihood staff/volunteers could be exposed.

Staff/volunteers who are either extremely vulnerable or over 70.

Staff or volunteers carrying out cleaning, caretaking or some internal maintenance tasks could be exposed if a person carrying the virus has entered the premises or falls ill. Mental stress from handling the new situation.

Staff in the vulnerable category are advised not to attend work for the time being. Discuss situation with staff/volunteers over 70 to identify whether provision of protective clothing and cleaning surfaces before they work is sufficient to mitigate their risks, or whether they should cease such work for the time being. Provide screen for any reception office.

Talk with staff, and volunteers regularly to see if arrangements are working.

13/07/20

Staff and volunteers will need to be warned immediately if someone is tested positive for COVID-19 who has been on the premises.

Car Park/paths/ patio/exterior areas

Social distancing is not observed as people congregate before entering premises. Parking area is too congested to allow social distancing. People drop tissues.

Encourage care when queueing to enter. Cleaner asked to check area outside doors for rubbish which might be contaminated, e.g. tissues. Wear plastic gloves and remove.

13/07/20

Ordinary litter collection arrangements can remain in place. Provide plastic gloves.

Entrance hall/lobby/corridors

Possible “pinch points” and busy areas where risk is social distancing is not observed in a confined area. Door handles, light switches in frequent use.

Identify “pinch points” and busy areas. Consider marking out 2 metre spacing in entrance area. Create oneway system and provide signage. Door handles and light switches to be cleaned regularly. Hand sanitiser to be provided by hall

13/07/20

Hand sanitiser needs to be checked daily. Empty bins regularly.

Main Hall

Door handles, light switches, window catches, tables, chair backs and arms.

Soft furnishings which cannot be readily cleaned between use. Projection equipment. Screen. Window curtains or blinds Commemorative photos, displays. Social distancing to be observed

Door handles, light switches, window catches, tables, chairs and other equipment used to be cleaned by hall cleaning staff. Social distancing guidance to be observed by hirers in arranging their activities. Hirers to be encouraged to wash hands regularly.

13/07/20

All fabric covered chairs to be removed.

All other areas to be cleaned between bookings.

Upholstered seating

Virus may remain on fabric. Cannot readily be cleaned between use. Frequent cleaning would damage fabric. Metal parts can be cleaned and are more likely to be touched when moving them, ie more frequently.

All upholstered seating will be removed from premises and where necessary replaced with plastic seats.

13/07/20

Small meeting rooms and offices

Social distancing more difficult in smaller areas Door and window handles Light switches Tables, chair backs and arms. Copier, laminator, shredder. Floors with carpet tiles less easily cleaned.

Recommend hirers hire larger meeting spaces and avoid use of small rooms, other than as offices. Surfaces and equipment to be cleaned by hirers before use or by hall cleaner. Rooms with carpeted floors not hired for keep fit type classes. Wipe shared copier etc.

13/07/20

Kitchen

Social distancing more difficult Door and window handles Light switches Working surfaces, sinks Cupboard/drawer handles. Fridge/freezer Crockery/cutlery Kettle/hot water boiler

Cooker/Microwave

Hirers are asked to control numbers using kitchen so as to ensure social distancing, especially for those over 70. Hirers to clean all areas likely to be used before use, wash, dry and stow crockery and cutlery after use.

Hirers to bring own tea towels. Hand sanitiser, soap and paper towels to be provided Consider encouraging hirers to bring their own Food and Drink for the time being.

13/07/20

Cleaning materials to be made available in clearly identified location, eg a box on one of the kitchen surfaces, regularly checked and re-stocked as necessary. Consider closing kitchen if not required or restricting access.

Store cupboards (cleaner etc)

Social distancing not possible Door handles, light switch

Public access unlikely to be required. Cleaner to decide frequency of cleaning.

13/07/20

Storage Rooms (furniture/equipment)

Social distancing more difficult Door handles in use. Equipment needing to be moved not normally in use

Decide whether hall cleaner cleans or hirer to clean equipment required before use. Hirer to control accessing and stowing equipment to encourage social distancing.

13/07/20

Storage cupboard to be out of bonds to hirers.

Indoor Toilets

Social distancing difficult. Surfaces in frequent use = door handles, light switches, basins, toilet handles, seats etc. Baby changing and vanity surfaces, mirrors.

Hirer to control numbers accessing toilets at one time, with attention to more vulnerable users. Hirer to clean all surfaces etc before public arrive unless staff have precleaned out of hours. Consider engaged/vacant signage and posters to encourage 20 second hand washing.

13/07/20

Ensure soap, tissues and toilet paper are regularly replenished.

Boiler Room

Door handle, light switch Social distancing not possible

Public access unlikely. Cleaner to decide frequency of cleaning.

Village Hall only

Stage

Curtains Social distancing Lighting and sound controls

Consider tying back stage curtains (or removal) out of reach if hirers are likely to touch them. Hirer to control access and clean as required.

Village Hall only

Building

Capacity 2m distancing

Capacity 1m distancing

Village Hall

Main Hall   34

Committee Room  7

Main Hall  68

Committee Room  14

Redwood Drive

Main Hall   29

Committee Room  8

Main Hall   57

Committee Room  16

Community Hub

Main Hall   12

Committee Room  8

Sports Hall  15

Main Hall   23

Committee Room  16

Sports Hall  29