Minutes 2024

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 14th OCTOBER 2024

IN THE COMMUNITY HUB

Present:        Councillors:          Barling, Bayston, Carcass, Forrester, Gallagher,

    Hadfield, Mrs Hopkins, Hurst, Sanders (Chair),

    Tennant, Richardson, Wilson,

Clerk:                   Mrs Smith, Mrs Mumby

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr Barnshaw due to health reasons, Cllr Williams due to family commitments, and Cllr Collins who had to work.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Bayston that they accept the apologies and reasons for absence.

All agreed.  Carried.

2.   Declarations of interest for any agenda item.

Cllr Sanders declared a prejudicial interest in agenda item 4c.

Cllr’s Barling, Carcass and Forrester declared a personnel interest in agenda item 9.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 9th September 2024.

It was proposed by Cllr Hurst and seconded by Cllr Barling that the minutes of 9th September were a true record of the meeting, and they were agreed to be signed.

11 Agreed, 1 Abstentions, Carried.

4.   Finance

a)  Annual Audit Return.  To discuss the annual return received from the Auditor.

The Clerk read out the comments made by the external auditor on the annual return.

‘The AGAR was not accurately completed before submission for review.  Please ensure that amendments are corrected in the prior year comparative when completing next year’s AGAR:

Information received from the smaller authority indicates that assets purchased during the year have not been included in Section 2, Box 9.’

The Clerk explained that Section 2, Box 9, was ‘Total fixed assets plus long term investments and assets’ and that they were referring to the new road system into the Village Hall.  The figure has been amended from £1,672,936 to £1,775,144.

b)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barling and seconded by Cllr Mrs Hopkins that the finance reports be accepted.

All agreed.  Carried.

c)   Authorising of the payments. To resolve to authorise the BACS payments listed by the RFO and certify invoices.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Hurst that the BACS payments and invoices could be signed.

11 Agreed.  1 Abstention.  Carried.

5.   Clerks Report and Correspondence.

The Clerk informed that they are receiving another CIL payment of £426.72, from the Mill House, Hill Top, Waddington, development.

Following the recommendations by the Parish Council, the following street names have been selected for the new development at the bottom of Station Road, Hallam Gardens, Marshall Drive, Adam Grove, Dolby Lane and Cobb Close.

6.   Matters arising from the last meeting.  Only for discussion.

Cllr Bayston asked if the artwork had been taken down, as per agenda item 10.

The Clerk replied no, not yet.

7.   Community Emergency Planning.  To receive and discuss an email received from Lincolnshire Emergency Planning and Business Continuity Services.

The Clerk read out the email, and informed of an induction evening on Monday 28th October, and asked who would like to attend.

Cllr’s Sanders, Wilson, Gallagher, Hadfield and Richardson volunteered to go, the Clerk informed she would find out more information and get back to them.

8. To discuss the Ridges and Furrows Artwork.   An update from Cllr Williams.

Due to Cllr Williams absence, it was agreed to defer the item to next month.

9.  St Michael’s Church heating.  To discuss the problem with the heating at St Michael’s Church.

Cllr Barling informed that they had had the annual gas safe check, at which point they were told that the boilers were condemned and needed to be replaced.  They have received 3 quotes and are going with the one for just over £12,000 to replace all the heaters, like for like. The heaters have been ordered and will take 6 to 8 weeks to supply. 

The warm rooms have moved to Millers Road

The Toddlers group has relocated to the hub.

The church service is still going ahead in the church, they have some blankets for people. 

They have managed to raise around half the money so far.

It was agreed that as no money was required at present, they would wait to next month’s meeting get an update from Cllr Barling and decide then if they will give a grant towards them.

10.  To discuss Redwood Drive Community Centre.  An update on the work.

The Clerk informed that the manufacturer of the panels had been out and looked at them and had agreed that they would replace them and pay the contractors cost for the work.  We are now just waiting to receive this in writing.

It was agreed that as the panels need to be removed, whilst they are off, we have some more studs put in to help strengthen the panels.

11.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

13.   Date of the next meeting.  Monday 11th November 2024 in the Community Hub.

Meeting closed at 8.05pm.

Open Forum

County Councillor

Cllr Dyer sent his apologies.

District Councillors

Cllr Sanders informed that on Friday 18th October it is the 50th anniversary of One NK.  There will be a coffee morning on Friday and on Saturday 19th October free films and swimming.

The new Chief Executive has been appointed, Kath Marriott, she will be starting in 2025.  She is currently the Chief Executive of Rushcliffe Borough Council in Nottinghamshire.

The 32 new Council homes in North Hykeham are now complete.  There are 16 new Council homes, made up of 2 bed flats, bungalows and houses, and 3 and 4 bed houses, and 16 reconfigured flats.

Cllr Pennell informed that NKDC were running a writing competition for all key stage 2 students, information has gone out to all primary schools. 

The annual electoral canvass is being carried out.  There has also been a change in the rules for postal voting, in that you need to reapply every so many years.  So, some people will be contacted about reapplying.

Cllr Cooper sent his apologies.