Minutes 2024

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 10th JUNE 2024

IN THE COMMUNITY HUB

Present:        Councillors:          Barling, Bayston, Carcass, Forrester, Gallagher, Hadfield,

Hopkins, Hurst, Sanders (Chairman), Richardson, Williams, Wilson

Clerk:                   Mrs Smith, Mrs Mumby

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr Barnshaw.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that they accept the apology and reason for absence.

All agreed.  Carried.

2.   Declarations of interest for any agenda item.

Cllr Sanders declared a prejudicial interest in agenda item 9 and a personnel interest in agenda item 13.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 13th May 2024.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Hurst that the minutes of 13th May were a true record of the meeting, and they were agreed to be signed.

9 Agreed, 3 Abstentions, Carried.

4.   Finance

a)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Bayston and seconded by Cllr Gallagher that the finance reports be accepted.

All agreed.  Carried.

b)   Authorising of the payments. To resolve to authorise the BACS payments listed by the RFO and certify invoices.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barling that the BACS payments and invoices could be signed.

All agreed.  Carried.

5.   Clerks Report and Correspondence.

The Clerk informed that she had received an email from a resident regarding the new fence that was to be erected in the Village Hall playground, she explained that she had replied informing that a decision had been made and therefore in line with legislation can not be revisited.  The Councillors agreed that a decision had been made.

The Clerk showed the Council a photo of where the new defibrillator was located at the Redwood Drive Café.

The new floor has been laid in the Redwood Drive Community Centre the Council was shown photos of the floor.  It was agreed that the photos should be shared on social media.

The room is still to be painted and new blinds fitted.

Last month at agenda item 14, a resident requested a crossing on Grantham Road.  At the meeting Cllr Mrs Hopkins recalled that a crossing was put in the planning for the Taylor Wimpey housing development.  The Clerk had found the agreement, Planning ref: 17/0805/FUL, page 23, Part J, which stated that “The owner covenants with the Council to pay the Council the footpath and crossing contribution prior to the first occupation of any dwelling”.  Therefore, funding should have been received to pay for a crossing.  The Clerk will forward the document to County Councillor Dyer.

6.   Matters arising from the last meeting.  Only for discussion.

None.

7.   Re-adopt the orders / regulations / Terms of Reference:  you should already have copies of these, however if you do not and require a copy before the meeting please contact me.

i.   Standing Orders                             (re-adopted June 2023)

ii.   Financial Regulations                    (re-adopted June 2023)

iii.  Complaints Procedure                   (re-adopted June 2023)

iv.   Equal Opportunities                      (re-adopted June 2023)

It was proposed by Cllr Gallagher and seconded by Cllr Barling that they re-adopted the orders.

All agreed.  Carried.

8.  To discuss the Summer Fair.  To go over the arrangements for the Summer Fair.

The Clerk had issued the notes from the Summer Fair meeting that was held the week before, 3rd June, which had the full details for the Summer Fair in them. 

Since the meeting, Cllr Hurst had managed to get a curtain sider, to be used as a stage, at a cost of £150.

It was agreed, that the raffle would be drawn and prizes for the games would be given out at 5pm.

9.   To discuss the burial ground grass cutting.   To discuss the work done since the last meeting and discuss the way ahead.

The Clerk explained how there had been, two days of work up at the burial ground and she showed some pictures.  A long discussion was had on how they proceed going forward with the cremation plots and the burial plots.

It was proposed by Cllr Gallagher and seconded by Cllr Hurst that the handymen continue to look after the cremation area.

All Agreed.  Carried.

Cllr Sanders left the meeting.

Two quotes had been received to cut the burial section.

It was proposed by Cllr Hurst and seconded by Cllr Bayston, that due to the problems they had had with the burial ground, they go ahead with the quote for £185 per cut, on a month trial.

10 Agreed, 1 Abstention, 1 Against.  Carried.

Cllr Sanders re-entered the meeting.

10.   To discuss the Ridges and Furrows Art Work.  An update from Cllr Williams, following last months meeting, agenda item 15.

Cllr Williams informed that he had been in touch with Lucy Lumb at NK, and Simon Grennan the artist, who had given him all the contact details for everyone who had been involved with the production of the artwork.

He had been in touch with the woodwork person who was willing to advise, but unable to do the work.  He had emailed him photos of the artwork, but had not heard anymore.

Cllr Williams would continue to try and contact the woodwork man, Peter Tree and he would speak to Lucy Lumb about possible funding.

11.   To discuss the Village Hall.  To further discuss the options for the Village Hall, as discussed in agenda item 16 on 13th May.

Since the last meeting Cllr Sanders had spoken to the cricketers, who had informed that the proposed location of the building was too far away and therefore they were not interested in it.

It was proposed by Cllr Gallagher and seconded by Cllr Bayston that they continue with the plans for the extra building.

All agreed, Carried.

12.  To discuss the garage doors.  To discuss replacing the garage doors.

The garage doors needed replacing the Clerk had received two quotes.

It was proposed by Cllr Gallagher and seconded by Cllr Bayston that Cllr Hurst looks at getting the third quote from someone he had seen the work of, and the Clerk is given permission to deal, to go with the cheapest quote.

All agreed.  Carried.

13.   To discuss the Grass Cutting.  Cllr Hadfield.  To discuss the various sections of grass that are cut by different Councils, NKDC and Parish.

A long discussion was had about the grass verges in the village.  Some areas are owned and cut by NKDC and some are owned by LCC.   Not all LCC areas are cut by the Parish Council, only those we are told to, which are highlighted in red on a map, other areas are cut by the residents.  Concerns were raised as NKDC cut monthly, where as the Parish Council are cutting fortnightly, and some areas that are down to be done by the residents are not being done and have grown very long.

It was proposed by Cllr Gallagher and seconded by Cllr Bayston that they continue with the grass cutting as they have been and get residents to contact NKDC and LCC with any concerns.

11 agreed. 1 Against.  Carried.

14.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

Cllr Sanders raised concerns about the moles in the burial ground and Grantham Road.

It was proposed by Cllr Sanders and seconded by Cllr Hurst, that the Clerk gets a quote for a mole catcher for the burial ground.

All agreed.  Carried.

15.  Date of the next meeting.  The Annual Parish Council Meeting will be held on Monday 8th July 2024, 7pm in the Community Hub.

Meeting closed at 9.30pm.

Open Forum

County Councillor

Cllr Tom Dyer informed that Waddington West will be getting more footpath work done on Valley Road, Cedar Close and Lime Close.  It will be to remove and relay.

The LCC Councillors volunteer scheme is open again for applications.

The devolution deal has not gone through, it will fall to the next parliament to do.

Cllr Gallagher asked when the bus shelter on Station Road was going to be installed.

Cllr Dyer informed that it had been ordered, when it was delivered, he would get a date.

Karl McCartney MP attended the meeting, he informed that he had managed to get the extra bus services for Waddington, and he had working on getting a Park & Ride service put in place.

Cllr Hurst asked if the late buses were permanent or temporary.

Karl McCartney replied that they were permanent.

District Councillors

Cllr Pennell sent his apologies.

Cllr Cooper informed that the Chief Executive and Deputy Chief Executive are going to be leaving at the end of the year, they have served 19 and 20 years.

On 24th May, an exhibition “Sleaford Castle Uncovered” opened in Navigation House, it is open for one year, it is free entry and is open Monday to Friday, 10am to 2pm.