Minutes 2024

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 9th SEPTEMBER 2024

IN THE COMMUNITY HUB

Present:        Councillors:          Barling, Bayston, Carcass, Collins, Forrester, Gallagher,

    Hadfield, Mrs Hopkins, Hurst, Sanders (Chair),

    Tennant, Richardson, Williams,

Clerk:                   Mrs Smith, Mrs Mumby

OFFICIAL BUSINESS OF THE COUNCIL

The Chairman led a minute’s silence for Mr Bill Leaper, who had recently passed.  Bill had previously been a Parish Councillor and was village resident since birth.

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr Barnshaw due to health reasons and Cllr Wilson who is at work.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Bayston that they accept the apologies and reasons for absence.

All agreed.  Carried.

2.   Declarations of interest for any agenda item.

Cllr Sanders declared a prejudicial interest in agenda item 9.

3.  Signing of the minutes. 

a)   To accept the Clerk’s notes from the meeting held on 8th July 2024.

It was proposed by Cllr Gallagher and seconded by Cllr Barling that the minutes of 8th July were a true record of the meeting, and they were agreed to be signed.

9 Agreed, 2 Abstentions, Carried.

b)   To accept the Clerk’s notes from the Planning Meeting held on the 22nd July 2024.

It was proposed by Cllr Gallagher and seconded by Cllr Williams that the minutes of 8th July were a true record of the meeting, and they were agreed to be signed.

5 Agreed, 6 Abstention Carried.

4.   Co-option.   To receive and discuss applications for co-option.

There were two applications and there were two vacancies.  Applications were received and discussed from Mr Elliot Collins and Mrs Sarah Tennant.

It was proposed by Cllr Bayston and seconded by Cllr Sanders that they co-opt Mr Elliot Collins on to the Council.

All agreed, carried.

It was proposed by Cllr Sanders and seconded by Cllr Hurst that they co-opt Mrs Sarah Tennant on to the Council.

All agreed, carried.

Both were present and so they joined the meeting.

5.   Finance

a)  Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barling and seconded by Cllr Hurst that the finance reports be accepted.

All agreed.  Carried.

b)   Authorising of the payments. To resolve to authorise the BACS payments listed by the RFO and certify invoices.

It was proposed by Cllr Barling and seconded by Cllr Gallagher that the BACS payments and invoices could be signed.

All agreed.  Carried.

6.   Clerks Report and Correspondence.

The Clerk informed that they were changing internet and telephone provider for the office.  They would be going to the new system of them both being via the broadband line.  This will mean that both the Clerk and assistant will be able to receive and make calls at the same time, and the clerk will be able to set it up to receive calls for the office on her mobile.

The Christmas Fair will be on Saturday 23rd November from 11am to 3pm.  We will be setting up at 8am, ready for the stall holders arriving at 9am, and we will be clearing away at 3pm.  Anyone who can stay and help during the event will be appreciated.   We have the marquees booked and so far we have 23 stalls.

7.   Matters arising from the last meeting.  Only for discussion.

Cllr Barling asked if we had heard any more from the residents, agenda item 10 of the last meeting.

The Clerk advised that the fencing had been removed and that she was struggling to get quotes to remove the foliage in the playground.

8.   To review and re-adopt the orders / regulations / Terms of Reference:  you should already   have copies of these, however if you do not and require a copy before the meeting, please contact the Clerk.

i.   Planning Committee                 (last re-adopted Sep 2023)

It was proposed by Cllr Barling and seconded by Cllr Gallagher that they re-adopted the terms of reference.

All agreed.  Carried.

ii.   Finance Committee                 (last re-adopted Sep 2023)

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that they re-adopt the terms of reference.

iii.  Risk Assessment                       (last re-adopted Sep 2023)

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that at paragraph 8,4, method used to minimise the risk, should read ‘All debts over 3 months should be brought to the full council for discussion’.

All agreed.  Carried

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Bayston that once the amendment is made the orders are re-adopted.

All agreed.  Carried

9. To discuss the grass cutting of the Village Hall, Redwood Drive and Sidney Hall Field.   To discuss the issues, and the communication with the contractor.

Cllr Sanders left the meeting.

Cllr Barling took over as the Chair.

The Clerk informed of the complaints received from residents, footballers and cricketers, and the communication between herself, the Chairman and Tivoli.   A discussion was had on what to do for the best of the village and the contract with Tivoli. 

It was proposed by Cllr Gallagher and seconded by Cllr Hurst that they withdraw from the contractor and find another contractor.

11 agreed.  2 Abstentions.  Carried.

It was proposed by Cllr Gallagher and seconded by Cllr Hurst that they are willing to pay more for the grass to be cut properly and they ask Lincoln Signs & Services if they can take on the contract to the end of this season.

11 agreed.  2 Abstentions.  Carried.

It was proposed by Cllr Gallagher and seconded by Cllr Hurst that they Clerk looks into the line marking.

All agreed.  Carried.

Cllr Sanders returned to the meeting.

10. To discuss the Ridges and Furrows Art Work.   An update from Cllr Williams.

Cllr Williams informed that he had been in touch with Peter Tree who originally made the wooden sculptures and after a number of times, he informed that he is unable to help due to health reason.  He had put him contact with someone else, who Cllr Williams had met, and they had looked at them, but he would not commit to a cost.  Therefore, he would look at other options. 

It was proposed by Cllr Bayston and seconded by Cllr Gallagher that in the meantime, they should remove the wooden sculptures to protect them from further deterioration and put them somewhere safe.

All agreed.  Carried.

Cllr Bayston thanked Cllr Williams for all his work.

11.  To receive and discuss a letter from NKDC regarding the street names for the new development, land at South of Station Road.  To discuss if we are happy to accept the proposed names of put forward our own.

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that they do not accept the names proposed by the developer.

All agreed.  Carried

Names were discussed, keeping to the theme of using names of past residents who had contributed to the village.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barling that they put forward the following names.

Hallam, Dolby, Marshall, Adam and Sutton or Dereck

All agreed.  Carried.

12.  To discuss Redwood Drive Community Centre.  To discuss the work being carried out and the vandalism.

The Clerk informed them of the damage to the new cladding on the building.  She also commented on the problem with the cladding and how the panels were blistering in places, someone had been to look at them and we were waiting for someone else to look at them before going forward. 

Due to the issues with the vandalism, it had come to light that the CCTV was not working and when checking it was noted that the CCTV had been installed in 2013 and so needed updating/replacing. 

It was agreed that the hedge / bushes as you enter on the left are to be removed, the CCTV update and the gate to be locked in the evenings to stop cars entering. 
The kitchen is being updated tomorrow.

13.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

14.   Date of the next meeting.  Monday 14th Oct 2023 in the Community Hub.

Meeting closed at 9.30pm.

Open Forum

County Councillor

Cllr Dyer informed that with regards to the North Hykeham relief road, the County Councils point of view is that it is going along nicely, everything is as planned, for starting in late 2025.  However, the new government have said that all money allocated for major transport infrastructure is under review, this includes the North Hykeham relief road.  £110m was allocated by the government and they won’t know if this will still be allocated unto, they are told.  They have already spent £15m of that money so far, on the work done to date.

Tomorrow there is a committee meeting to discuss it, to which the MP’s have been invited, but only one has agreed to attend.  Every £1 that is spent on the road will generate £2.31 to the economy.  They will be putting a case forward to the government.   LCC would find it difficult to put any more money to it, as they are already putting £100m towards it.

The Waddington west footpath reconstruction started last week.

He informed that he met with the footpaths officer and asked about the Station Road bus stop, who chased up the contractors.  It is not straight forward as there is utilities underground, so more work is needed.

The County Council had received £30,000 from the Waddington Heath housing estate, to be spent on highways.  They have done some work on a safer and more convenient dropped kerb and a hard standing surface, including tactile paving.

The TRO for Redwood Drive will be going to Planning Committee for consideration as members of the public objected to the proposal.

The Station Road drainage work is ongoing.

Somerton Gate Lane will be closed from Monday 30th September for 8/9 days.

District Councillors

Cllr Pennell informed that the Chief Executive and Deputy Chief Executive were leaving in the next few weeks, interviews are planned for replacements.

The NKDC Community Champion Awards nominations close on Monday 16th September.

The Councillors have me tonight to look at the pre-application planning consultation from National Grid.  It is a new electricity substation at Navenby, which is required to connect the proposed Fosse Green and Springwell Solar NSIP schemes into the electricity network.

A new mosaic dedicated to the river Slea has been erected through Sleafords monument gardens, they have repainted the Wyvern barrier and refreshed the area around the Handley Monument.