Minutes 2024

WADDINGTON PARISH COUNCIL

                                 MINUTES OF THE PARISH COUNCIL MEETING

                                                HELD ON 8th JULY 2024

                                                 IN THE COMMUNITY HUB

Present:        Councillors:          Barling, Bayston, Carcass, Gallagher, Hadfield,

Hopkins, Hurst, Sanders (Chairman), Richardson, Wilson

Clerk:                   Mrs Smith,

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr’s Barnshaw and Forrester due to health reasons and Cllr Williams who was away.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that they accept the apology and reason for absence.

All agreed.  Carried.

2.   Declarations of interest for any agenda item.

Cllr Mrs Hopkins declared a personnel interest in agenda item 10.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 10th June 2024.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Hurst that the minutes of 10th June were a true record of the meeting, and they were agreed to be signed.

All Agreed, Carried.

4.   Finance

a)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Bayston and seconded by Cllr Richardson that the finance reports be accepted.

All agreed.  Carried.

b)   Authorising of the payments. To resolve to authorise the BACS payments listed by the RFO and certify invoices.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that the BACS payments and invoices could be signed.

All agreed.  Carried.

5.   Clerks Report and Correspondence.

The Clerk had received an email from LALC regarding the LALC Summer Conference and AGM 2024, to be held on Wednesday 24th July, 9am to 4pm at the Belton Woods Hotel.

Cllr Gallagher agreed to attend as the councils LALC representative.

An email had been received from a resident about the condition of Redwood Drive Playground, the email had photos attached that were out of date has some work had been done a few weeks ago.  The Clerk would reply informing the resident that some work had been carried out and that more work was planned.

The office had been contacted by a resident regarding footpath 13, they had been informed by LCC that a section of it from the Viking Way to Stone Lane, which hadn’t been cut was Parish Council responsibility.  Jenny Bailey from NKDC has also contacted the office, informing that they were also contacted.  Jenny had sent a map, which quite clearly shows that it is part of footpath 13 and therefore, is the responsibility of LCC. 

Cllr Dyer took a copy of the email from Jenny Bailey and he will look into it.

On the 8th January 2024, agenda item 8, the Council had agreed to pay half of the costs for the new lights in the churchyard, as long as three quotes were obtained.  Three quotes had now been obtained and the lowest quote that they will be going with is £3,700.

The Clerk informed that the two young students from Sir William Robertson Academy had done their work experience, they had done some, litter picking, shredding and they had designed and created a mural in the sports hall.  They hadn’t finished the mural, and so they were going to come back during the school holidays to finish it.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Bayston that they give them a voucher for £25 each when they return to do the work, as this was above their work experience.

All agreed.  Carried.

The tree has been cut back on the Jelson estate, along with the trees at the Village Hall.

6.   Matters arising from the last meeting.  Only for discussion.

It was agreed by the Parish Council to send a letter of thanks to Karl McCartney for attending the last Parish Council meeting and for all he had done for the village.

7.   Re-adopt the orders / regulations / Terms of Reference:  you should already have copies of these, however if you do not and require a copy before the meeting please contact me.

i.   Code of Conduct                             (re-adopted July 2023)

ii.   Social Media Policy                        (re-adopted July 2023)

iii.  HR Committee                               (re-adopted July 2023)

iv.   Freedom of Information               (re-adopted July 2023)

It was proposed by Cllr Bayston and seconded by Cllr Barling that they re-adopted the orders.

All agreed.  Carried.

8.  To discuss the Summer Fair.  To discuss how it went, and anything to loot at going forward.

It was agreed that it had been a great success, with more than twice the amount of people attending than the previous year.

Ideas suggested were a traction engine, having it on a Friday night with the fair as well as the Saturday and having parking wardens to help with the parking.  The idea of purchasing our own curtain sider was discussed, with cartwrights going into voluntary liquidation, they were selling some at £1,750 + VAT, but we would need to be quick.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that they give the clerk permission to deal up to £2000.

All agreed, Carried.

It was agreed that the date would be Friday 20th and Saturday 21st June. 

It was agreed to have a meeting on Monday 2nd September.

9.   To discuss the Ridges and Furrows Art Work.  An update from Cllr Williams.

It was agreed to defer the item to September.

10.   To receive and discuss some emails received from a resident.  Copies of the emails were forwarded to the Councillors.

The emails were discussed in full, it was agreed that the resident so report any damage to the police, as it is a police matter. 

It was proposed by Cllr Hurst and seconded by Cllr Gallagher that they should reply to the resident requesting that the Heras Fencing be removed immediately, and if not removed within a week we will remove it.

9 Agreed, 1 Abstention.  Carried.

11.  To discuss the work being carried out at Redwood Drive Community Centre.  To discuss the progress and the changes in cost.

The Council were shown some photos of the building progress with the cladding.  It was agreed it looked great, really transforming the building.

The Clerk had emailed the Councillors on the 27th June informing of a mistake with the cost of the cladding, only two of the sides had been quoted for.  The Councillors had responded agreeing to go ahead, but asking if any savings could be made.  The Clerk informed that the contractor was not VAT registered, but the company that provides the materials are, therefore, the Parish Council can pay for the materials and claim back the VAT.

The entrance road to the building was discussed, it is not wide enough for two way traffic, and with the bend it is difficult to see any oncoming traffic.  It was agreed that the hedge at the entrance should be cut back, and they will have the next Parish Council meeting at the Community Centre, so that they can go outside and look at it and discuss the matter further in the meeting.

12   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

13.  Date of the next meeting.  The next Council Meeting will be held on Monday 9th September 2024, 7pm in Redwood Drive Community Centre.

Meeting closed at 9.00pm.

Open Forum

County Councillor

Cllr Tom Dyer informed that they were another step forward with the North Hykeham Relief Road, the executive board had agreed for the County Council to go ahead with the legal order of land acquisition.  The work is due to start later next year and finish late 2028. 

The double yellow lines have been installed on the High Street, Bar Lane and Capps Lane; they are narrower because they are in the conservation zone.

There has been some interest in the TRO for Redwood Drive, so it now has to go to LCC Planning for a decision.

Some new drainage has been put in place on Station Road and a gully installed.  No 1 Station Road will be having a gully put outside the property.

Cllr Dyer informed that he will be meeting with the Highways manager the end of next week, so if there is anything you would like them to look at please let him know.

District Councillors

Cllr Pennell informed that there was a council meeting on Thursday. 

They are making a start on the Sleaford Market Place regeneration, which is continue up to Christmas.

He had been contacted by a resident from Brant Road, about a ditch outside their property, the grass is very long and it is not obvious that there is a ditch there, he is looking into ownership, which is not obvious.

Cllr Pennell also informed that he had been contacted by a resident on the lakeside estate about motorbikes going round the lake.  He had been in contact with Heidi Ryder, but NKDC have no jurisdiction, just need to keep reporting it to the police.

The head teacher of Redwood Drive Primary School is retiring at the end of term.

Cllr Cooper sent his apologies.

Cllr Sanders had nothing further to report.