Minutes 2022

WADDINGTON PARISH COUNCIL                                       

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 26th SEPTEMBER 2022

IN THE COMMUNITY HUB

Present:        Councillors:          Barling, Barnshaw, Bayston, Gallagher, Hallam, Mrs Hopkins,

    Kenyon, Ms Norman, Sanders (Chair), Stewart

Clerk:                   Mrs Smith, 

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Mrs Belli, Edwards, Newman, Spence and Williams.

2.   Declarations of interest for any agenda item.

None.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 11th July 2022.

It was proposed by Cllr Gallagher and seconded by Cllr Kenyon that the minutes of 11th July were a true record of the meeting, and they were agreed to be signed.

6 agreed, 4 Abstention, Carried.

4.   Finance

a)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barnshaw and seconded by Cllr Barling that the finance report be accepted.

All agreed.  Carried.

b)   Signing of cheques. To resolve to authorise the BACS payments listed by the RFO. And certify invoices.

It was proposed by Cllr Barnshaw and seconded by Cllr Mrs Hopkins that the BACS payments and invoices could be signed.

All agreed.  Carried.

5.   Clerks Report and Correspondence.

The Clerk asked for a date to be set for a Finance Meeting.  It was agreed to have it on the 24th October at 6pm.

The Clerk informed that the Village Hall Caretaker was unwell and would be off for a while.

6.   Matters arising from the last meeting.  Only for discussion.

Cllr Bayston commented on agenda item 10, it was a shame that the Aeroplane was being demolished, and he thanked the staff for all the upkeep work they had done on it.

Cllr Stewart informed that all the fast jets had now left RAF Waddington following completion of the exercise.

7.   Re-adopt the orders / regulations / Terms of Reference

            i.          Planning Committee

It was proposed by Cllr Gallagher and seconded by Cllr Barnshaw that the terms of reference be re-adopted.

All agreed.  Carried.

            ii.         Finance Committee

It was proposed by Cllr Barling and seconded by Cllr Barnshaw that the terms of reference be re-adopted.

All agreed.  Carried.

            iii.        Risk Assessment

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barnshaw that the terms of reference be re-adopted.

            All agreed.  Carried.

8.   Re-adopt the GDPR policies:

1. Data Protection Policy
2. Data Breach policy
3. Data Map
4. Records Retention Policy
5. Subject Access Request

It was proposed by Cllr Barnshaw and seconded by Cllr Mrs Hopkins that the are all re-adopted and re-visited when the new act comes in.

All agreed.  Carried.

9.   Receive and discuss an email request from a resident for a Fenced Enclosed Dog Paddock.

The Councillors were given a copy of the email received and the resident had spoken to the Council in the open forum.  The Council discussed the costs, location and how it would work.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that they go out of session to allow the residents to answer some questions.

All agreed.  Carried.

The residents informed that the fencing is usually around 5ft high. A picket fence or metal fence.

It was proposed by Cllr Gallagher and seconded by Cllr Barnshaw that they go back into session.

All agreed.  Carried.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Bayston that they do a trial first.  They will look at the cost of hiring Harris fencing and a map of suggested locations at next month’s meeting.

All agreed.  Carried.

10. Tree Survey, discuss the quote received to carry out the survey.

It had been agreed at April’s meeting that the Council should have an annual tree survey done.  The Clerk had received a quote of £1,638 + VAT.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Kenyon that they go ahead with the quote.

All agreed. Carried.

11. Warm Rooms.  Discuss a warm rooms community project, working with the churches.

The Clerk informed that she had had a meeting with Rev Simon Dean from St Michaels Church and Jenne Pape from Freedom Church, about providing safe warm space for residents of Waddington to go to during the winter months. 

They were going to open St Michaels Church one day a week and the option of using Redwood Drive and the Community Hub had been discussed.  The Freedom Church do not have their own building to use but would be happy to help out.

The Clerk will be meeting with them again on the 5th October to go over more details, the plan is to start at the end of October when the clocks go back.

It was proposed by Cllr Ms Norman and seconded by Cllr Barnshaw that they go ahead with the proposal and allow the buildings to be used.

All agreed.  Carried.

12. Update on the Public Consultation for Redwood Drive Community Centre.

The clerk informed that both public consultation events had taken place and the deadline for responses was the 5th October.  There had been a good turn out at the event at Redwood Drive and some good points had been made.  The replies and comments will be looked at in full following the deadline.

13.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

14.  Date of the next meeting.  The next Parish Council meeting will be held on Monday 10th Oct 2022 in the Community Hub.

Meeting closed at 9pm.

Open Forum

Resident

Liz Rance from Far Lane addressed the Council about having a Fenced Enclosed Dog Paddock, which was on the agenda, item 9.

She informed that there around 1,000 dogs in the whole of Waddington, at least 34% of households have a dog. 

Dogs need exercise like we do, not everyone has the space at home.

They can’t be let of the lead safely, on the Grantham Road Field, as it is next to a busy road, and it is not right for other users who may not like dogs. 

Therefore, they would like a dedicated safe, secure, zone for dogs to be let of the lead.

Cllr Bayston asked how much space they would need and what about the dog mess.

Elly informed that they would like an area about twice the size of the room and that dog bins should be put on the fencing.

County Cllr Tom Dyer, CC Report

Cllr Dyer commented that it was nice to see some of the Council at the North Hykeham relief road consultation in the Hub.  The consultation is still ongoing.  The Original plan was to close off Somerton Gate Lane, they are not looking at keeping it open with a fly over.

Highways work, Hollywell Road is now completed, except for the junction with Brant Road.

Manor Lane is completed.

Far lane has been resurfaced at the far end.

Brant Road footpath is ongoing.

Hill top and Tinkers Lane is ongoing.

The County Council is getting very, very few reports of potholes.  The best way to report them is via the “Fix My Street” app.

District Cllr Peter Burley, NKDC Report

Cllr Burley informed that there is a dog field at Nocton, 10 acres.  The electoral commission are asking the public for feedback on how they find the electoral venues.

Get fit for life, 10 week programme at Ruskington.  Details are on the NK website.

Covid rates are up slightly.

District Cllr Lance Pennell, NKDC Report

Cllr Pennell sent his apologies.

District Cllr Lindsey Cawrey, NKDC Report

Cllr Cawrey sent her apologies.