Minutes 2021

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 13th DECEMBBER 2021

IN THE COMMUNITY HUB

Present:        Councillors:          Barling, Barnshaw, Edwards, Gallagher (Chairman),

    Hallam, Mrs Hopkins, Kenyon, Ms Norman, Sanders, Spence,   

Clerk:                   Mrs Smith, 

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr Bayston, Mrs Belli, Newman, Stewart and Williams.

2.   Declarations of interest for any agenda item.

Cllr Sanders declared a prejudicial interest in agenda item 8.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 8th November 2021.

It was proposed by Cllr Barnshaw and seconded by Cllr Barling that the minutes of 8th November were a true record of the meeting, and they were agreed to be signed.

All agreed, Carried.

4.   Finance

a)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barnshaw and seconded by Cllr Mrs Hopkins that the finance report be accepted.

All agreed.  Carried.

b)   Signing of cheques. To resolve to authorise the BACS payments listed by the RFO. And certify invoices.

It was proposed by Cllr Barnshaw and seconded by Cllr Sanders that the BACS payments and invoices could be signed.

All agreed.  Carried.

5.   Clerks Report and Correspondence.

The Clerk informed that the first Caravan Rally at the Village Hall had gone well.  They had received a total of £688 from it, which will be divided between the Village Hall and the Playing Field improvements.  The next one is this weekend.

The Christmas Fair was a success, we have received lots of positive feedback from stall holders and those who attended.  Thank you to all those who were able to come along and help.

We have received an email from a resident regarding the potholes on Hollywell Road, with a letter attached that they had sent to County Councillor Dyer.  Cllr Dyer has already replied to the resident, so no action is required.

Nearly every weekend, Mr Woolsey of Hollywell Road, litter picks along Brant Road and up Somerton Gate Lane.  He leaves any rubbish found on the hilltop and informs me of any fly tipping that he has reported.

It was agreed that a letter of thanks should be sent to Mr Woolsey.

6.   Matters arising from the last meeting.  Only for discussion.

None.

7.   Precept.

a)   Signing of the minutes.  To accept the Clerk’s notes from the Finance Meeting held on the 22nd November 2021.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barling that the minutes of the Finance meeting were a true record of the meeting, and they were agreed to be signed.

5 agreed, 5 Abstention, Carried.

b)   To accept the budget and precept agreed by the Finance Committee.

It was proposed by Cllr Barling and seconded by Cllr Mrs Hopkins that they accept the budget and precept agreed by the Finance Committee.

9 Agreed, 1 Abstention.  Carried.

8.   Grass Cutting.  To received and discuss the quotes received for the grass cutting.

Cllr Sanders left the meeting.

It was proposed by Cllr Edwards and seconded by Cllr Barnshaw that they go with a split contract of the Grass Verges by L S Services, and the Playing Fields and Burial Ground by Hills.

All agreed.  Carried.

Cllr Sanders re-entered the meeting.

9.   Village Hall One Way System.  To discuss the road requirements and look at the cost / any quotes received.

A letter had been received from a resident who lives next to the Village Hall playing fields regarding his concerns with the one-way system.  All the Councillors were given a copy of the letter to read, and it was discussed a length.

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that the Clerk should send a brief reply to the resident, regarding the one way system.

All agreed.  Carried.

The quotes that had been received for the work were discussed.  It was agreed that on top of the quotes, some speed reduction measures should be put in place.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barling that they go ahead with the quote for £37,035 + VAT.   

All agreed.  Carried.

10.   Village Hall Bar.  To discuss the new bar agreement and refurbishment.

The bar agreement and the refurbishment of the bar were discussed.  The bar hadn’t had any work done on it for a long time and had some water damage due to the leaking roof a few years ago. 

It was proposed by Cllr Sanders and seconded by Cllr Spence that they charge £30 per event with bar regardless of size.

9 Agreed, 1 Against.  Carried.

It was proposed by Cllr Barling and seconded by Cllr Barnshaw that they go ahead with the work to be done.

8 Agreed, 1 Abstention, 1 Against.  Carried.

11.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

12.  Date of the next meeting.  The next Parish Council meeting will be held on Monday 10th January 2022 in the Community Hub.

Meeting closed at 9.00pm.

Reports

County Cllr Tom Dyer

Cllr Dyer informed that Somerton Gate lane had been completed, however, some areas at the side of the road where there are potholes have not been done as they are not actually part of the road.  The main road has been done, and the original passing bays.  He has picked up some areas that he is not happy with and has reported it to them.

The North Hykeham relief road will be going out to tender in April 2022, next year, with a start date for the construction of 2025.

He has been contacted by a number of residents regarding the traffic regulations on Grantham Road.  These have been submitted but they are very busy and so it will take some time.

Cllr Dyer informed that works have been passed to the Leader of the Council, Martin Hill for his approval, for improvements totally 1.4m to the highways in Waddington.

District Cllr Peter Burley, NKDC Report

Cllr Burley sent his apologies.

District Cllr Lance Pennell, NKDC Report

Cllr Pennell informed that due to the changes with covid, NKDC are reversing their policy and the workforce will be working from home where possible, services staying operational.

Formal meetings are not allowed to meet remotely, however, LGA are trying to persuade the government to approve remote meetings.

The Holdingham roundabout at Sleaford is now open, it seems to be working.

NHS Services, they are hoping to install Community diagnosis services.  There is a survey on their website for you to have your say.

They are now doing a live audio broadcast of the full council meeting, the link is on the website if you want to listen.

The new purple bins are doing well and the green bins are improving.

District Cllr Lindsey Cawrey, NKDC Report

Cllr Cawrey sent her apologies.