Minutes 2021

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 14th JUNE 2021

IN THE VILLAGE HALL

Present:        Councillors:          Barling, Barnshaw, Bayston, Edwards, Gallagher (Chairman),

Hallam, Mrs Hopkins, Kenyon, Sanders, Spence, Stewart,  

Williams  

        Clerk:                   Mrs Smith, 

OFFICIAL BUSINESS OF THE COUNCIL

1.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr Mrs Belli, Newman and Ms Norman.

2.   Declarations of interest for any agenda item.

Cllr Bayston declared a prejudicial interest in agenda item 10.

Cllr Williams declared a personnel interest in agenda item 8.

3.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 10th May 2021.

It was proposed by Cllr Barnshaw and seconded by Cllr Mrs Hopkins that the minutes of 10th May were a true record of the meeting and they were agreed to be signed.

10 agreed, 2 Abstentions, Carried.

4.   Finance

a)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barnshaw and seconded by Cllr Edwards that the finance report be accepted.

All agreed.  Carried.

b)   Signing of cheques. To resolve to authorise the BACS payments listed by the RFO. And certify invoices.

It was proposed by Cllr Barnshaw and seconded by Cllr Edwards that the BACS payments and invoices could be signed.

All agreed.  Carried.

5.   Clerks Report and Correspondence.

The Clerk informed that following last months meeting she had sent some flowers to Mrs Talbot and she had a received an email thanking the Council for them.

The full electrical wire test of all the building is due and has been scheduled for the week commencing the 2nd August.

We have now been reimbursed £250 by Homeserve for the damaged caused by one of their vans back in October to the trees at the entrance to the playing field from Grantham Road.

The Boundary Commission was mentioned by Cllr Pennell as being up for review.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that they comment requesting that Waddington be kept together with the same MP.

All agreed.  Carried.

6.   Re-adopt the orders / regulations / Terms of Reference: 

1. Standing Orders                      (re-adopted June 2020)

Amendments were made;

Para 15, xv, to read ‘Waddington Parish Council’.

Para 18, f, to read ‘UK procurement regulations’.

It was proposed by Cllr Barnshaw and seconded by Cllr Kenyon that once the amendments were made the orders be re-adopted.

All agreed.  Carried.

2. Financial Regulations             (re-adopted June 2020)

Amendments were made;

Para 11, k, to read ‘UK procurement directive’.

It was proposed by Cllr Edwards and seconded by Cllr Barling that once the amendments were made the regulations be re-adopted.

All agreed.  Carried

3. Planning Committee               (re-adopted July 2020)

It was proposed by Cllr Barnshaw and seconded by Cllr Barling that the terms of reference be re-adopted.

All agreed.  Carried.

4. Finance Committee                (re-adopted June 2020)

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barnshaw that the terms of reference be re-adopted.

All agreed.  Carried.

5. Risk Assessment                      (re-adopted July 2020)

It was proposed by Cllr Barnshaw and seconded by Cllr Mrs Hopkins that the regulations be re-adopted.

All agreed.  Carried.

6. Social Media Policy                 (re-adopted July 2020)

It was proposed by Cllr Hallam and seconded by Cllr Mrs Hopkins that the policy be re-adopted.

All agreed.  Carried.

7. HR Committee                        (re-adopted July 2020)

It was proposed by Cllr Bayston and seconded by Cllr Edwards that the terms of reference be brought back to next months meeting for discussion.

All agreed. Carried.

7.   Queen’s Jubilee June 2022.  To discuss taking part in the Queen’s Jubilee tree planting and Community Party.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Sanders that they plant a tree and have a big community lunch for the Queen’s Jubilee.

All agreed.  Carried.

8.   Horse & Jockey.  To discuss the building.

It was proposed by Cllr Gallagher and seconded by Cllr Sanders that they write to English Heritage and MP Karl McCartney regarding the condition of the building and the length of time it has been empty. 

11 Agree, 1 Abstention.  Carried.

9.   To discuss improvements to Sidney Hall Field.  Cllr Edwards

Cllr Edwards proposed the purchase of a Zip wire for Sidney Hall Memorial Field, to be purchased with the first amount of CIL money received.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Bayston that they go ahead with he purchase.

All agreed.  Carried.

10.   To discuss the ASB on the Lakeside Estate.  To discuss correspondence received.

Cllr Bayston left the meeting.

The Clerk informed that she had been communicating with the police and Heidi Ryder at NKDC.  Heidi has suggested a meeting with the Police, NKDC and Parish Council to discuss the matter.   The Clerk asked which Councillors would like to attend.  Several Councillors volunteered;

Cllr Gallagher, Sanders, Edwards, Mrs Hopkins, Barling, and Williams. 

It was agreed that the details of the meeting should be sent out to all the Councillors and those who were available would attend.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barnshaw that they go out of session to allow the residents, and County and District Councillors to speak.

All agreed.  Carried.

It was discussed how the land design for the Nature Reserve on the planning permission had limited access to the lake.   At present there are so many different entrances they are coming from all directions.  Cllr Cawrey had commented that they had a similar problem at Millenium Green. 

It was suggested that the MP Karl McCartney could be invited to the meeting.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Sanders that they go back into session.

All agreed. Carried.

Cllr Bayston re-joined the meeting.

11.  Matters arising from the last meeting.  Only for discussion.

The flag pole will be brought to next months meeting.

12.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

13.  Date of the next meeting.  The next Parish Council meeting will be held on Monday 12th July 2020 in the Village Hall.

Meeting closed at 9.20pm.

Reports

Residents

Mr James Bingham from the Lakeside Estate spoke to the Council about the ASB on the estate.  He informed that he can not sit in his garden without having to listen to foul and abusive language.  The evenings, weekends and school holidays, is when it happens, especially when it is nice weather.  Sometimes there are 15 to 20 of them.  There were 8 to 10 of them yesterday on 6 by 6ft inflatables.  On the plans of the Nature Reserve, access to the lake was restricted.

Mr Troy Strand from the Lakeside Estate also spoke to the Council about the ASB on the estate.  He informed that they often have drug paraphernalia and knives.  They are driving from all over the place, he once followed a car from Nettleham to the estate.  They often come on scooters through the farmers field.

The Council would be discussing this at item 10.

County Cllr Tom Dyer

Cllr Dyer informed that highways will be doing some work on the pavements and carriageway on Station Road starting from Monday 21st June.  Unfortunately to carry out he work, Station Road would be closed for 70 days, with the diversion being via Harmston.  He had requested that the pot holes on Somerton Gate Lane be repaired as people will use the road rather than going by the diversion.

The Lodge on Station Road, which was owned by LCC had been rented out, but they had some problems with ASB, so they have decided to demolish it, rather than leaving it empty.

The natural spring on Station Road has changed route, so it is a larger problem than originally thought, but they plan to do before the winter.

Cllr Dyer had received a complaint about the Viking Way not being cut, he had been in touch with the public rights of way team and it will be cut as soon as possible.

District Cllr Peter Burley, NKDC Report

Cllr Burley sent his apologies.

District Cllr Lindsey Cawrey, NKDC Report

Cllr Cawrey informed that the government had delayed the final stage of the coronavirus steps to 19th July.  She informed that 74% of current cases were the delta variant.  There have been 12 fatalities of people who have received both vaccines.  The delta variant seems to be spreading most in younger people. 

The statistics say that vaccination need to be at 75% for herd immunity, NK are really good, but some areas in the country are not so good.

NK are starting face to face meeting again.

District Cllr Lance Pennell, NKDC Report

Cllr Pennell informed that NK have restarted having meetings in buildings, but they are only allowed 20 people to allow for social distancing.

The 30th June is the cut off date for applying for the restart grant, for retail and hospitality companies.

The Parliamentary boundary changes are out for consultation.  They still have Waddington split in East and West Ward.  They have not taken the District Council boundary changes that will come into force in 2023.

The 30th June is the cut of date for EU nationals to apply for settlement status.

A battery powered excavator is being used on the Holdingham roundabout works.