Minutes 2021

WADDINGTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 10th MAY 2021

IN THE VILLAGE HALL

Present:        Councillors:          Barling, Barnshaw, Edwards, Gallagher (Chairman),

Hallam, Mrs Hopkins, Kenyon, Sanders, Spence, Stewart   

         Clerk:                   Mrs Smith, 

OFFICIAL BUSINESS OF THE COUNCIL

The Chairman informed that Council that he had asked the Clerk to send condolences to the Queen on behalf of the Council and residents of Waddington.

1.   Election of Chairman.  Sign the “declaration of acceptance of office”.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barnshaw that Cllr Gallagher be elected as Chairman.

All agreed.  Carried

2.   Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting)

Apologies were received from Cllr Bayston, Mrs Belli, Newman, Ms Norman and Williams.

3.   Declarations of interest for any agenda item.

Cllr Mrs Hopkins declared a prejudicial interest in agenda item 11 and Cllr Gallagher declared a personnel interest in agenda item 11.

4.  Election of Vice Chairman.  Sign the “declaration of acceptance of office”.

It was proposed by Cllr Gallagher and seconded by Cllr Barnshaw that Cllr Sanders be elected as the Vice Chairman.

All agreed.   Carried.

4a.  Signing of the minutes.  To accept the Clerk’s notes from the meeting held on 12th April 2021.

It was proposed by Cllr Barnshaw and seconded by Cllr Mrs Hopkins that the minutes of 12th April were a true record of the meeting and they were agreed to be signed.

8 agreed, 2 Abstentions, Carried.

5.   Election of Committees:

(i)   Finance – minimum of 6 members (3 from East Ward and 3 from West Ward)

The following Councillors volunteered to be on the Committee.

East Ward – Cllr Gallagher,  Cllr Barnshaw

West Ward – Cllr Sanders, Cllr Edwards,  Cllr Mrs Hopkins,  Cllr Barling,

It was agreed to check with the Councillors who had sent their apologies to see if they wished to be on the committee.

(ii)  Planning and Environment.

The following Councillors volunteered to be on the Committee.

Cllr’s Gallagher,  Sanders,  Barnshaw,  Hallam, and Spence.

Cllr Ms Norman had emailed prior to the meeting informing that she wished to be on the committee.

It was agreed to check with the Councillors who had sent their apologies to see if they wished to be on the committee.

(iii)  HR. 

The following Councillors volunteered to be on the Committee.

Cllr’s Sanders,  Barling,  Stewart,  and Spence.

It was agreed to check with the Councillors who had sent their apologies to see if they wished to be on the committee.

(iv)  Waddington Playing Field Trust.

The following Councillors volunteered to be on the Committee.

Cllr’s Sanders,  Edwards, Spence and Kenyon.

It was agreed to check with the Councillors who had sent their apologies to see if they wished to be on the committee.

6.   Election of representative to Lincolnshire Association of Local Councils.

Cllr Gallagher volunteers to do this.

7.   Finance

a)   Monthly finance report – to receive and accept the monthly finance report.

It was proposed by Cllr Barnshaw and seconded by Cllr Barling that the finance report be accepted.

All agreed.  Carried.

b)   Signing of cheques. To resolve to authorise the BACS payments listed by the RFO. And certify invoices.

It was proposed by Cllr Barnshaw and seconded by Cllr Sanders that the BACS payments and invoices could be signed.

All agreed.  Carried.

8.   Annual return for the year ended 31 March 2021.

a)   Section 1.   To read, discuss and agree for the Chairman to sign on behalf of the council.

The Chairman went through section 1 of the annual return with the Council, who agreed to the answers of each question and then that it could be signed by the Chairman.

b)   Section 2.  To read, discuss and agree for the Chairman to sign on behalf of the council.

The Chairman went through section 2 of the annual return which had been completed by the RFO.  The Council agreed that section 2 could be signed by the Chairman.

9.   Clerks Report and Correspondence.

The Clerk informed that the end of year finances are broken down as:

£69,770 reserves

£50,641 CIL money received

We are due to receive a further £34,175 CIL Payment in the next few days, which will mean we will have a total of £84,816.

The planning application for 53 affordable housings on Brant Road will be going to sub-committee, NKDC will inform us when a date has been set for the meeting.

The Clerk informed that she has contacted an architect to try and get things moving for Redwood Drive Community Centre.  She is just waiting to hear back and once she has will look at holding a meeting to discuss it.

The Cricket pavilion is still progressing, they are looking at putting in the Planning Permission and we will be having some trial holes done for the foundations and drainage.

Grass cutting we have been informed by LCC that the estate at the corner of Brant Road / Station Road has been adopted and so we are required to cut some of the grass.

The Clerk had been contacted by Tucann, they had been contacted by a resident regarding a proposed erection of a phone mast on the Quarry, Grantham Road.  The Parish Council had received no correspondence regarding the mast, but apparently the residents and school had received a leaflet.

The 40mph sign on the A607, Bracebridge Heath end have been moved.  Cllr Mrs Hopkins asked if the planters could be moved.  It was agreed that the current planters would be removed and a new planter on one side only would be looked at.

Cllr Mrs Hopkins informed that she had read an article about a Councillor in his 90s, in Cumbria being ejected from the Council as he had not attended a meeting for 6 months.  The gentlemen did not have the technology to do so and had been a Councillors for many years.

It was agreed that the Council would write to Robert Jenrick MP for Newark, who is the Secretary of state for Housing, Communities and Local Government.  Along with our own MP, to support the gentlemen.

10.   Flag Pole.  Cllr Gallagher.

Cllr Gallagher informed that he believed the Council should have a flag pole for special occasions, like when the Duke of Edinburgh had died.

The Council discussed the size and location of flag pole.  Planning permission would be required if it is above 4.6m.

It was proposed by Cllr Gallagher and seconded by Cllr Barnshaw that they agree to have a flag pole and they look further into the height and location.

All agreed.  Carried.

Cllr Mrs Hopkins left the meeting.

11.   Excess Speed on Grantham Road.  To discuss the email received from Lincolnshire Road Safety Partnership.

The Council discussed the email and what measures could be put in place.

It was proposed by Cllr Stewart and seconded by Cllr Edwards that they should find out the cost of a speed indicator device (SPID) and look at putting one in place and see if it works.

All agreed.  Carried.

Cllr Mrs Hopkins re-joined the meeting.

12.   The use of the Village Hall car park.  To receive and discuss an email received from a local business wishing to use the Village Hall car park.

It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barling that they inform them due to the number of cars using the car park, they will have to say no.

All agreed.  Carried.

13.  Matters arising from the last meeting.  Only for discussion.

Cllr Sanders asked about agenda item 6 of last months meeting, regarding the wall, had there been any progress.

The Clerk informed that she had emailed the resident but she had not heard anything back.

14.   Urgent matters for attention – Items which the Chairman is of the opinion should be considered as a matter of urgency due to special circumstances.

None.

15.  Date of the next meeting.  The next Parish Council meeting will be held on Monday 14th June 2020 in the Village Hall.

Meeting closed at 8.40pm.

Reports

County Cllr Tom Dyer

Cllr Dyer informed that as our newly elected County Councillor, he had started today.  He informed that he would be chasing Highways up on the Stream on Station Road.

District Cllr Peter Burley, NKDC Report

Cllr Burley sent his apologies.

District Cllr Lindsey Cawrey, NKDC Report

Cllr Cawrey informed that the National Centre of Craft and Design had been renamed the Hub, and it would be re-opening on the 17th May.

District Cllr Lance Pennell, NKDC Report

Cllr Pennell sent his apologies, but he had informed that the rubbish behind the shops on Redwood Drive had now been dealt with.